Executive Support SpecialistDate: Dec 5, 2024Location: Overland Park, KS, USCompany: Black & Veatch Family of CompaniesWe believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.Company : BVCIReq Id : 106406Job Title : Executive Support SpecialistLocation : KCPBusiness Unit Sector : BVC-BVOPS-BVCI CONSTRUCTIONDepartment: BVCI2 BV OPS UNION CONSTRUCTIOOpportunity Type : StaffRelocation eligible : NoFull time/Part time : Full-TimeProject Only Hire : YesVisa Sponsorship Available: NoRecruiter: Jake HojnowskiJob SummaryThis is a full time position in office at world headquarters (Overland Park, KS) (5 days a week)Planning and executive assistance experience strongly preferredVisio and PowerPoint experience strongly preferredWorks under general direction of top management (Chief Executive Officer or Division President). To provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy. Deals with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity. Duties and tasks are non-routine, requiring substantial and regular independent judgment. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes. Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts, such as board members, financial stakeholders, and outside consultants.#LI-JH1 #adminstrative #assistant #executiveassistant #admin #adminstrativeKey Responsibilities
Organizes flow of administrative work through supervisor's office
Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
Maintains manager's or work group's calendar
Acts as manager's delegate in assigned areas
Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
Researches, analyzes and summarizes information
Participates in developing, administering and communicating policies and procedures
Serves as a resource to others in the resolution of problems and issues
Refers the most complex issues to management
Contributes to the development of other department or company initiatives
Generates or distributes ad hoc reports using various business systems and databases
Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
Creates expense reports
May coordinate completion of timesheets
Reviews and approves timesheets
May code, route, and track invoices
May review expense reports for compliance
May verify accuracy of invoices prior to approval
Performs other general clerical duties as needed
Acts in capacity of a "lead person"
Does not have management responsibility for the people to whom they provide work direction
Management ResponsibilitiesActs in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.Preferred Qualifications
10+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills: . Advanced MS Word skills . Advanced MS Excel and PowerPoint skills . Advanced MS Outlook skills . Spelling and grammar skills . Concentration and cognitive skills . Initiative . Interpersonal skills . Attention to detail and reading comprehension . Communication skills, including verbal and written skills . . Ethics and values . Integrity and trust . Ability to make decisions . Ability to prioritize . Problem-solving ability . Expense Reporting Systems (Creating) . Expense Reporting Policies
and
Procedures (Reviewing and approving) . Time Reporting Policies
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Procedures . Time Reporting Systems . PeopleSoft
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Blueprint
Intermediate Users . Human Resource Information System (PeopleSoft and BlueprintAdvanced and Reporting) . Travel Systems . StafTrak . Telephony and Web conferencing . Electronic Repository Systems . Financial Information Systems
Minimum QualificationsAdvanced spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Work Environment/Physical DemandsNormal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.CompetenciesCustomer focusSalary PlanADO: Administrative ServicesJob Grade007Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.For our EEO Policy Statement, please click. If you’d like more information on your EEO rights under the law, please clickand.Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.Nearest Major Market: OlatheNearest Secondary Market: Kansas City